A Comprehensive Guide to Coworking Etiquette
Coworking etiquette is an important way to respect other around you. Check out our guide below!
Coworking spaces are more than a passing fad. There's more than meets the eye!
As per the Global Coworking Growth Study 2023, these collaborative workplaces are set to grow by 17.8% annually from 2022 to 2023. As these spaces grow in popularity, courtesy and respect become increasingly vital.
Our aim with this guide is to help you understand and exhibit the key aspects of coworking etiquette, ensuring a harmonious experience for all involved.
Respecting Shared Workspaces
A hallmark of coworking spaces is their shared nature. This makes the maintenance of communal areas an absolute necessity. To maintain an organized and clutter-free workspace, consider the following tips.
Keep your area clean - Take responsibility for your workspace and ensure it remains tidy.
Respect boundaries - Avoid sprawling your belongings all over shared spaces.
Use storage areas - If the space provides storage areas or lockers, utilize them to store personal items, helping maintain the communal space's tidiness.
Remember, your workspace's cleanliness directly impacts the overall coworking environment. A survey by Harvard Business Review discovered that physical surroundings significantly influence cognitive performance. Keep this in mind the next time you're at your desk.
Noise Management
Noise is a significant factor affecting productivity. Research conducted by the University of Sydney found that noise was the biggest frustration among employees in open-plan offices. Thus, managing noise in coworking spaces is of utmost importance.
Here are some ways to manage noise.
Use headphones - These can help keep your music or conference calls from disturbing others.
Set the phone to silent - It's simple but effective. Avoid distracting others with constant notifications.
Use quiet areas - Many coworking spaces offer designated quiet zones. Use them when you need undisturbed focus.
Communication and collaboration
One of the key benefits of coworking spaces is the opportunity to network and collaborate. However, communication in such spaces requires a delicate balance between open friendliness and respect for privacy.
Here's how you can strike the right balance.
Be open, yet respectful - While networking is encouraged in coworking spaces, it's essential to respect boundaries. Remember, an individual deeply engrossed in their work might not appreciate interruptions. A study by the University of California found that it takes an average of 23 minutes to regain focus after a distraction, so respecting others' concentration is crucial for maintaining productivity.
Utilize common areas for networking - These areas are specifically designed for interaction and collaboration. According to a study by Officevibe, 70% of employees say friends at work are the most crucial element to a happy working life, so use these communal areas to foster meaningful professional relationships.
Remember, it's a professional space - Despite the more relaxed atmosphere compared to traditional office spaces, it's important to maintain professionalism in your interactions. An Accountemps survey found that 99% of senior managers believe how someone handles their off-duty time affects their career prospects, emphasizing the importance of professional conduct even in casual settings.
Meeting room etiquette
Meeting rooms in coworking spaces are shared resources, and as such, they require a certain level of respect and organization.
Stick to your slot - Make sure to book accurately and not overrun your allocated time. This not only ensures smooth operations but also demonstrates respect for others' time. According to Doodle's 2019 State of Meetings report, poorly organized meetings cost businesses $399 billion in the US alone, emphasizing the importance of effective time management.
Leave no trace - Cleanliness and tidiness should always be maintained. Ensure the room is clear of all your belongings and any trash once your meeting is over. In a survey by Staples, 94% of employees reported feeling more productive in a clean workspace, and 77% said they produce higher quality work.
Utilize technology - Consider using meeting room management software. These applications can help track room usage, prevent double bookings, and even provide analytics for optimizing the use of shared spaces.
Kitchen and break area manners
Shared kitchens and break areas are part of the coworking package. Keeping these areas clean and hygienic is everyone's responsibility.
Here are some things to remember.
Label personal food items - Avoid mix-ups or accidental thefts by clearly labeling your food.
Clean up after yourself - Ensure that the kitchen or break area is as clean when you leave as when you arrive.
Respect communal appliances - Remember to clean them after use for the next person.
Security and property protection
Coworking spaces often have a diverse membership, making security a collective responsibility. Adhere to the provided security measures, respect the access control and video security measures in place, and report any suspicious activity to management. Protecting your belongings also falls under your purview, so be vigilant.
Being a good coworking neighbor
Finally, coworking spaces thrive on their sense of community. Be a considerate and supportive co-worker. This can mean offering assistance when needed, sharing resources when you can, and always striving to foster a positive work environment.
Final thoughts
Coworking etiquette is about respect and professionalism. By practicing the guidelines I've shared here, you can contribute to a productive, harmonious, and enjoyable coworking environment. Let's all work together to make our shared spaces truly collaborative!